> For the complete documentation index, see [llms.txt](https://govex.gitbook.io/open-data-getting-started/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://govex.gitbook.io/open-data-getting-started/appendix-a.md).

# Appendix A: Governance Committee Sample Meeting Agenda

\[City Logo]

## Open Data Governance Council Meeting

\[DATE] \[TIME] (90 minutes)

\[LOCATION]

## Welcome (Chair/Co-Chairs)-10 minutes

* What is open data
* Purpose of the council
* Structure of the council (leadership, staffing, meeting frequency, membership: state agency secretaries or designees; legislators; elected officials or employees from local entities who have knowledge of and interest in open data; members of the private, private utility, academic, or nonprofit sectors who have knowledge of and interest in open data)
* Duties of the council, including deliverables such as a plan for providing open data to the public at no cost; regular reports to the public; etc.
  1. Introductions-5 minutes
  2. Thank you and remarks from Mayor-5 minutes
  3. Review of existing Open Data policy-10 minutes
  4. Discuss authorizing legislation or Executive Order, and the charge of the Mayor
  5. Compliance requirements review (ethics, financial disclosure)-10 minutes
  6. Background and demonstration of current open data portal (if the city does not have an open data portal, review portals of other cities)-10 minutes
  7. Open discussion of open data portal-10 minutes
  8. Open Discussion: Business of the Council-30 minutes
* Choosing technology (if applicable)
* Inventory existing datasets
* Identifying criteria for datasets to be released by agencies (FOIA requests, 311, agency priorities, city priorities, trends, strategic releases, map to performance management priorities, etc.)
* Review and consolidate previous open data policies
* Linking Open Data with performance management

Please note the following dates and times for future meetings

\[Date, time, location] \[Date, time, location] \[Date, time, location]